Document Type

Presentation

Publication Date

10-8-2025

Abstract

UNK Archives and Special Collections has been required to pack and move their holdings no fewer than four times in the past two and a half years. In late 2022, work began to pack and move the holdings of UNK’s Archives and Special Collections in advance of a 2-year multi-phase renovation of the Library building. Organization was maintained via a carefully curated numbering system and associated spreadsheet. Access was challenging throughout and reference services significantly limited while collections were in temporary storage. The collection returned to the partially renovated archival stacks in late 2023. Unfortunately, problems were immediately apparent. A reduced stacks footprint, inadequate shelving, and physical construction that took a further ten months to complete required a complete redesign of the updated space. New shelving was purchased after several months of vendor consultations, necessitating a third and fourth coordinated move in early spring 2025 as the storage space was cleared, prepared and “reloaded”. This presentation will discuss the multiple planning, packing, transfer and storage phases, and provide practical suggestions that others may benefit from should they embark on similar projects.

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